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Assistant to the Head of Production job

Posted: March 30, 2007
CG JOBS
subject: Assistant to the Head of Production , Rainmaker Entertainment Inc.

Rainmaker Entertainment Inc. is looking for Assistant to the Head of Production
duration - Indefinite

Job details: Reports to: Head of Production
Start: ASAP

Overall Responsibilities:

Provide administrative support to the Head of Production. Create and maintain all personnel schedules and machine forecasts for the facility.

Duties:

- Maintain accurate and up-to-date Facility Schedule(s) in consultation with the Production, Tech and Facility Departments.

- Work with Head of Production and Department Heads to plan personnel needs for upcoming productions; create hiring requisitions.

- Coordinate all personnel and machine move-requests, (via NAT), for production crews.

- Work with Human Resources to plan anticipated hiring needs.

- Create and update Excel based charts, graphs, spreadsheets, and presentations.

- Update vacation database and track vacation requests/vacation taken for all production personnel.

- Provide organizational support including receiving, screening, and /or routing incoming telephone calls, faxes, emails, and reels.

- Prepare Head of Production?s expense reports for approval.

- Coordinate travel as required: Coordinate flights, accommodation and other means of transportation.

- Order office supplies as required and supervise destruction of confidential documents.

- Recommend improvements to the management of the flow of paper.

- Perform other administrative duties as required.

Qualifications:

- Minimum 2 years administrative experience in a fast paced dynamic environment.

- Highly competent in Microsoft office programs, specifically MS Word, MS Excel, MS Outlook, MS PowerPoint and aptitude for learning new computer software and office technologies.

- Extremely well organized, above average capacity for planning and scheduling meetings and travel.

- Accurate, dependable, and able to anticipate needs.

- A people person with excellent verbal and written communication skills as well as strong proofreading abilities.

- Attention to detail, ability to prioritize tasks.

- High degree of self-initiative, maturity, confidentiality and strong sense of business acumen.

- Ability to see projects to completion.

- Pleasant phone manner.


Location: Vancouver, British Columbia, Canada
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